Privacy Policy — Office Drive Pro
Effective date: 1 December 2025
Office Drive Pro ("we", "us" or "our") provides a mobile application that helps users mark attendance, submit project reports and use geo-fencing for secure and accurate check-ins. This Privacy Policy explains what information we collect, how we use it, and the choices available to you.
1. Information we collect
- Account and contact information: name, email address, phone number and any profile details you provide when registering.
- Attendance and report data: timestamps, project notes, uploaded files or photos and other content you submit through the app.
- Location data: approximate or precise device location used for geo-fencing and check-in validation (only collected when you give permission).
- Device and usage data: device identifiers, OS version, app version, crash logs and anonymous usage analytics to improve the app.
- Third-party data: information from integrated services (for example, cloud storage or authentication providers) if you choose to connect them.
2. How we use your information
- To provide and operate the app’s core features (attendance marking, project reports, geo-fencing).
- To verify check-ins and reduce fraudulent or off-site attendance entries.
- To communicate with you about your account, updates, or support requests.
- To analyse and improve app performance, fix bugs and understand usage patterns.
- To comply with legal obligations and protect our rights and users' safety.
3. Legal basis for processing (UK/EU users)
If you are in the UK or the EU, our legal basis for processing personal data will include: consent (where requested), performance of a contract (providing the service you requested), our legitimate interests (operating and improving the app, preventing abuse), and compliance with legal obligations.
4. Sharing and disclosure
- We do not sell your personal data.
- We may share data with service providers who perform services on our behalf (hosting, analytics, email delivery). These providers are contractually restricted from using your data for any other purpose.
- If required, we may disclose data to comply with legal requirements or to protect the rights, property or safety of us, our users or others.
- In the event of a business transaction (sale, merger, insolvency) user data may be transferred as an asset, subject to appropriate protections.
5. Data retention
We retain personal data for as long as necessary to provide the services, to comply with legal obligations, resolve disputes and enforce agreements. Specific retention periods depend on the data type and business needs.
6. Location & cross-border transfers
User data may be stored and processed in servers located in countries other than your own. Where we transfer data internationally, we will apply safeguards required by applicable law (for example, standard contractual clauses) to protect your information.
7. Security
We implement reasonable technical and organisational measures to protect your personal data from unauthorised access, loss, misuse or alteration. However, no internet service can guarantee 100% security — please take care when sharing sensitive information.
8. Your rights
Depending on your location you may have rights including:
- Access the personal data we hold about you.
- Request correction of inaccurate or incomplete data.
- Request deletion of your personal data (subject to legal and contractual obligations).
- Object to or restrict processing in certain circumstances.
- Request portability of your data in a commonly used, machine-readable format.
To exercise these rights, contact us using the details below. We may need to verify your identity before responding.
9. Children
Our app is not intended for children under 13 (or a higher minimum age as required by local law). We do not knowingly collect personal data from children without parental consent. If you believe we have collected data from a child, please contact us to request deletion.
10. Cookies & analytics
We may use cookies and similar technologies in related web services or dashboards to provide basic functionality and analytics. Most mobile SDKs use identifiers and local storage rather than browser cookies.
11. Third-party links & services
The app may include links to third-party services or use third-party SDKs. Those services have their own privacy policies and practices. We are not responsible for third-party privacy practices; please review their policies before providing data.
12. How to contact us
If you have questions, requests or complaints about this Privacy Policy or our data practices, contact us at:
Office Drive Pro
Email: privacy@officedrivepro.africa
(Replace the contact address above with your official support or privacy email.)
13. Changes to this policy
We may update this Privacy Policy from time to time. If we make material changes we will notify users via the app or email and update the effective date above. Continued use of the app after changes indicates acceptance.